Audit QuickBooks setup and answer vendor payment questions

Overview

Computer can ingest a QuickBooks export or connect directly and run a full setup audit alongside specific financial queries in a single pass. It cross-references the Chart of Accounts, vendor master, bills, payments, and general ledger to surface mismatches, missing entries, and structural gaps, then answers questions with exact dollar amounts and transaction detail.

Key Output

Computer parsed QuickBooks (Chart of Accounts, Vendors, Bills, Bill Payments, GL Detail) and delivered two things: a direct answer to the vendor payment question and a comprehensive setup audit.

For the vendor payment answer, it identified the construction vendor (Skyline Construction LLC), listed two YTD payments totaling $1,350,000 with dates, payment IDs, amounts, and memo descriptions in a clean table.

For the setup audit, it ran a seven-part validation covering Chart of Accounts completeness, vendor master integrity, bill status accuracy, bill-to-payment reconciliation, GL balance checks, and missing-entry detection. It surfaced five specific issues including two payments missing from the GL ($281K in phantom AP), a bill status mismatch, an apparent overpayment caused by a mis-allocated payment split, and two missing account categories (Equity and Long-Term Liabilities). It also confirmed what's working well: all GL transactions balance, all vendor IDs match, core account types are present, and terms are consistent.

The output is structured to hand the issues list directly to a bookkeeper or accountant with clear next steps for each fix.

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Tips

• Ask both "check" and "tell me" in one prompt: Computer handles diagnostic and lookup queries together, so you don't need separate tasks for "is it set up right?" and "how much did I spend?"
• Be specific about the vendor or category: If you have multiple construction vendors, say "How much have I paid Skyline Construction this year?" to avoid ambiguity. Or go broader: "Break down all vendor payments by category for Q1."
• Follow up with fixes: After reviewing the issues, ask Computer to "Draft the correcting journal entries for the two missing GL payments" or "Reclassify P-2002 across B-1001 and B-1002" to get actionable entries you can post directly.