Mariia Shalabaieva
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unsplash.comHow to Recall an Email in Outlook?
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cdteliot
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According to Microsoft Support, recalling an email in Outlook allows users to retrieve a sent message from recipients' mailboxes before it's opened, a feature available for Microsoft 365 or Microsoft Exchange email accounts within the same organization.
Step #1: Locate the Email in Your Sent Items Folder
ionos.ca
Here's a concise guide on how to recall an email in Outlook, focusing on the first step of locating the email in your Sent Items folder:
- Open Microsoft Outlook and navigate to the "Sent Items" folder124.
- Locate the email message you want to recall124.
- Double-click the message to open it in a new window124.
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. Remember that this feature is available for Microsoft 365 or Microsoft Exchange email accounts within the same organization4
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Step #2: Access the Recall Feature
office365itpros.com
Here's a concise guide on how to access the recall feature in Outlook:
- In the open email window, click on the "File" menu at the top left1.
- Select "Info" from the options presented1.
- Click on "Message Resend and Recall"1.
- Choose "Recall This Message" from the dropdown menu1.
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. Messages sent to or from external email services like Gmail or Hotmail cannot be recalled using this method2
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Step #3: Choose Recall Options
support.microsoft.co...
When recalling an email in Outlook, you'll be presented with two options for handling the recall. Here's a breakdown of these options and their implications:
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Delete unread copies of this message:
- Attempts to remove the original email from recipients' inboxes if unread
- Does not send a replacement message
- Ideal for quickly removing a mistakenly sent email
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Delete unread copies and replace with a new message:
- Removes the original unread email from recipients' inboxes
- Allows you to compose and send a corrected version
- Useful for fixing errors or adding missing information
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Additional considerations:
- Select "Tell me if recall succeeds or fails for each recipient" to receive notifications about the recall status12
- Recall only works for unread messages, so act quickly after sending the original email2
- Success depends on various factors, including recipient's Outlook settings and whether they've already read the message13
- Select "Tell me if recall succeeds or fails for each recipient" to receive notifications about the recall status
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Step #4: Confirm and Monitor Recall
digitaltrends.com
After selecting your recall options, the final step is to confirm and initiate the recall process. Here's what you need to know:
- Check the box "Tell me if recall succeeds or fails for each recipient" to receive status notifications.123
- Click "OK" to start the recall process.23
- You'll receive a Message Recall Report in your inbox shortly after, usually within 30 seconds.3
- Select the "View Message Recall Report" link in the notification to see the recall status in your web browser.13
- Recall actions are typically quick, but can take up to 24 hours in some cases.3
- Status updates may take up to 5 minutes for messages with a few hundred recipients, or up to 30 minutes for thousands of recipients.3
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